BREACH NOTIFICATION AND INCIDENT REPORTING POLICY

This Breach Notification and Incident Reporting Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all the employees of the [INSERT NAME OF THE COMPANY] (hereinafter referred to as “Us” or “we” or “Our” or “Company”).

This policy outlines the clear standards and principles to be followed by every employee of the company, ensuring a safe, balanced and respectful environment. By upholding these values we can collectively contribute to the success of our Company.

1. PURPOSE
   1. The Purpose of this policy is to mitigate the impact of potential data breach incident and in the event a data breach occurs with regard to Personal Identifiable Information or Personal Health Information held by the Company, the Company will take appropriate steps in response to the breach of its data.
2. SCOPE
   1. This policy applies to all employees, contractors, or any individual with whom such information (PHI) or (PII) is being maintained, distributed or stored within the Company.
3. BREACH NOTIFICATION
   1. Any Individual within the Company who suspects exposure of sensitive data with regards to Personal health information or Personal Identifiable Information must report the matter to the [INSERT CONCERNED AUTHORITY OR AUTHORITY DESIGNATED FOR BREACH MANAGEMENT] and the affected individuals will be notified promptly.
   2. The Company will comply with all the applicable Data protection laws and regulations regarding the Breach Notification.
   3. Once a data breach is detected or suspected, immediately activate the incident response procedure.
4. INVESTIGATION AND ANALYSIS
   1. The Concerned Authority will prepare a report regarding the Data breach including description of the breach, types of data affected and will take appropriate measures to mitigate and contain the incident, preserve evidence, and prevent further unauthorized access or damage.
   2. Forensic Investigation. Conduct a thorough forensic investigation to determine the root cause, identify the extent of the breach, and gather evidence for legal purposes.
   3. Take necessary measures to recover and restore compromised data while ensuring its integrity.
   4. Analysis. Analyze the breach to identify vulnerabilities, gaps in data controls, and any systemic issues that need to be addressed.
   5. Conduct a post-incident review to evaluate the effectiveness of the response process and identify areas for improvement.
5. REMEDIAL MEASURES
   1. The Company will work diligently to resolve the incident, restore normal operations, and implement necessary corrective actions to prevent similar incidents in the future. Users affected by the incident will be provided with guidance and support as needed to mitigate potential harm or loss.
   2. Information related to security incidents will be handled with the utmost confidentiality to protect the Company and individuals involved. Employees reporting incidents will be protected from any retaliatory actions for their reporting in good faith. The Company will maintain records of all reported incidents, including details of the incident, investigation findings, and actions taken. These records will be used for analysis and improvement of security measures.
   3. The Company will comply with all applicable laws regarding breach notification and data protection and implement necessary measures to address identified vulnerabilities and strengthen data controls to prevent similar breaches in the future.
6. CHANGES TO THE POLICY
   1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
7. FURTHER INFORMATION
   1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email[ INSERT COMPANY’S EMAIL ADDRESS]
8. ACKNOWLEDGEMENT
   1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
   2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
   3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY                    

[INSERT COMPANY’S NAME]

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]