HUMAN RESOURCE POLICY

This Human Resource Policy (hereinafter referred to as” Policy”) is effective from [INSERT DATE ON WHICH THE POLICY COMES INTO FORCE] and applies to all the employees of the [INSERT NAME OF THE COMPANY] (hereinafter referred to as “Us” or “we” or “Company”).

This policy outlines the clear standards and practices to be followed by every employee of the company, ensuring a productive and respectful workplace. By upholding these values, we can collectively contribute to the success of our company and maintain the trust and confidence of our clients, partners, and colleagues.

1. PURPOSE
   1. The purpose of this policy is to establish clear guidelines and procedures to promote highest standards of conduct and commitment to integrity, professionalism, and ethical behavior. We encourage our employees to familiarize with the guidelines outlined in this policy and to seek guidance when facing ethical dilemmas. This policy aims at maintaining an inclusive, safe and productive workplace for every working individual in our company.
2. SCOPE
   1. This policy applies to all employees, including full-time, part-time, temporary, at all levels within the Company. In circumstances where an employee’s behavior or conduct may involve a breach of this policy. The Company might take disciplinary, or termination actions based upon the set guidelines in this policy.
3. EQUAL EMPLOYMENT OPPORTUNITY
   1. Our Company is committed to promoting diversity and inclusion in our workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable federal, state, or local laws. We value and respect the diverse backgrounds, experiences, and perspectives of our employees and candidates.
   2. We value and respect the diverse backgrounds, experiences, and perspectives of our employees and candidates. Our commitment to Equal Employment Opportunity extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and all other terms and conditions of employment. Discrimination or harassment of any kind, including but not limited to harassment based on race, color, religion, sex, national origin, age, disability, or any other protected status, will not be tolerated in our Company. We are dedicated to maintaining a work environment free from such conduct, and we encourage employees to report any instances of discrimination or harassment promptly. 
4. RECRUITMENT AND HIRING
   1. We are committed to attracting and selecting the best-qualified candidates to join our team. Our recruitment and hiring practices are guided by principles of fairness, equal opportunity, and diversity.
   2. Our selection process is based on objective criteria related to the specific job requirements and the qualifications of candidates. All candidates will be treated with respect and courtesy throughout the recruitment process.
   3. Our Company is committed to maintaining the confidentiality of all applicant information. Applicant data will be handled in accordance with our Data Privacy and Security Policy.
5. CODE OF CONDUCT AND ETHICS
   1. We pride ourselves on maintaining the highest ethical standards in all our business activities. Our commitment to ethical behavior extends to every employee and is a fundamental aspect of our corporate culture. We expect all employees to make decisions and conduct themselves in a manner that upholds our ethical principles, which include:
      1. Integrity: Acting honestly and transparently, even in situations where it may be challenging or inconvenient. Upholding the truth and avoiding any form of deception.
      2. Respect: Treating all colleagues, clients, partners, and stakeholders with respect, regardless of their background, position, or beliefs.
      3. Fairness: Ensuring fair and equal treatment of all individuals and avoiding favoritism or discrimination.
      4. Responsibility: Taking ownership of one's actions and decisions, and considering the impact on the company, colleagues, clients, and the community.
      5. Accountability: Accepting the consequences of one's actions and learning from mistakes to continuously improve.
   2. Employees are encouraged to raise ethical concerns and seek guidance without fear of retaliation. The company provides avenues for reporting ethical issues, and every concern will be treated with the utmost seriousness and confidentiality. Failure to adhere to our ethical principles may result in disciplinary action, up to and including termination of employment.
   3. Clear and respectful communication is essential. Employees should not use or spread false information about others and should engage themselves in respectful discussions.
   4. Dress and grooming should be formal and professional for the workplace, reflecting a positive and reputed image of the Company.
6. WORKPLACE HARASSMENT AND DISCRIMINATION
   1. All employees are expected to treat their colleagues, clients and partners with equality and respect. We do not tolerate discrimination, harassment, and bullying or any type of abuse. No direct or indirect discrimination shall take place based on any professional non-relevant trait or circumstance, like gender, marital status, age, national or social or ethnic origin, colour, religion and political opinion, disability, sexual orientation, employee representation, property, birth or other status. Any kind of discriminatory behaviour, harassment, bullying or victimization is prohibited.
   2. Any of the following acts of conduct on the part of the employee will constitute special grounds for disciplinary action by the Company. An employee may be the subject of disciplinary action for matters relating to their performance, capacity, or conduct such as:
      1. Unsatisfactory or Poor Performance,
      2. Deliberate or Gross Misconduct
      3. Threats or acts of violence, especially if against employees or members of the Company.
      4. Fraud, including unauthorized use and misappropriation of funds.
      5. Sexual harassment or bullying
      6. Non- Compliance with Company policies, procedures or practices
      7. Causing Loss, Damages or injury through serious Negligence
7. DISCIPLINARY PROCEDURES
   1. The set disciplinary actions or procedures will be followed by the Company in case of breach of conduct.
      1. Informal Session-The Company in case of minor misconduct such as turning up late at work, negligence in performing duties, irregular attendance. In such cases the Company values open communication and will give warnings to the employees once or twice. Repeated behaviors in such instances would not be tolerated and then action will be taken based on Company discretion.
      2. Verbal Warning- If an employee’s misconduct continues to persist despite of several informal sessions; the Company will issue a verbal warning documenting the problem and solutions to it. Based on the level of consequences the Company will take strict action or might terminate the employee without prior notice.
      3. Final Letter Warning- Final letter warning will be issued to the employee by the Company in case of gross misconduct or negligence stating the misconduct by the employee, improvements required and if not followed steps taken in such cases.
      4. Suspension- Despite giving several warnings even if the employee commits the same behavioral conduct which is not acceptable to the Company. The Company will give suspension for a period of [INSERT SUSPENSION PERIOD] to the employee.
      5. Termination- The employee will be terminated if he/she commits gross misconduct and has failed to improve or rectify the conduct. The Company shall terminate such employees after conducting a meeting with the management and based on that will terminate the employee.
      6. Prior to investigation the Company will conduct a thorough investigation into the concerned matter of misconduct or performance issues. The employee will have the right to present their side during the investigation. Based upon the Company’s discretion the employee will be notified of the decision in writing.
8. LEAVE AND ATTENDANCE
   1. We understand the importance of work-life balance and recognize that employees may need time away from work for various reasons.
   2. Sick Leave-Sick leave is available to employees for personal illness or injury, as well as for the illness or injury of immediate family members.
   3. Holidays-Our Company observes recognized holidays, and eligible employees are entitled to paid time off on these days. Details about holiday eligibility and observance are provided in advance to the Employee.
   4. Leave Request-To request leave, employees should use the company's designated leave request system or submit a written request to their supervisor or the HR department. Leave requests should be submitted as far in advance as possible, especially for planned absences. However, employees are encouraged to notify their supervisor or HR promptly in the case of unforeseen circumstances.
   5. Attendance-Regular and punctual attendance is expected of all employees. Absences should be communicated to the supervisor or HR department in advance or as soon as possible. - Excessive or unexplained absences may result in disciplinary action. If employees have recurring attendance issues, they should reach out to HR for support or accommodations if necessary.
9. COMPENSATION AND BENEFITS
   1. Compensation for each position is determined based on factors such as job responsibilities, market rates, and individual qualifications. We regularly review our salary structure to remain competitive in the job market. We may offer performance-based compensation, bonuses, or incentives to recognize and reward exceptional contributions and achievements. 
   2. Our Company offers a comprehensive health and wellness benefits package, which includes medical, dental, and vision coverage, as well as wellness programs designed to promote employee health. Additional benefits, such as life insurance, disability coverage, and employee assistance programs, are available to eligible employees.
   3. Our Company is committed to transparent and timely communication regarding compensation and benefits. Employees are encouraged to reach out to the HR department for any questions or concerns.
   4. Company reserves the right to modify or amend compensation and benefits programs at any time, subject to applicable laws and regulations. Notice of any changes will be provided in advance. Our goal is to provide competitive compensation and a comprehensive benefits package that supports the overall well-being of our employees. We value the contributions of every team member and are committed to fostering a rewarding and satisfying work environment.
10. CONFIDENTIALITY, INFORMATION SECURITY, PROPRIETARY INFORMATION AND INTELLECTUAL PROPERTY
    1. We are committed to business information confidentiality, integrity and accessibility, we implement proper technical security measures, and it is our staff’s obligation to uphold this. Proprietary information includes all non-public information that might be harmful to the company or its customers, business partners if disclosed to unauthorized parties. All staff must handle any such information as secret. It also covers that, no one is entitled to trade with securities while in possession of non-public information or deliver non-public information to others that could have an impact on the securities. Every rule ensuring information security must be followed all the time.
    2. Employees must maintain the confidentiality of the company and client information. Sharing sensitive information with unauthorized individuals is strictly prohibited.
    3. We respect the property rights of others. We will not acquire or seek to acquire trade secrets or other proprietary or confidential information by improper means. We will not engage in unauthorized use, copying, distribution or alteration of software or other protected intellectual property.
11. SECURITY AND PROTECTION OF COMPANY RESOURCES
    1. Company resources, including equipment, technology, and facilities, should be used with care and only for business purpose and not for personal gain. Occasional personal use is permissible as long as it is lawful, does not affect job performance or disrupts workplace morale.
    2. Our books, records, accounts and financial statements must be maintained in appropriate detail and must truly and properly reflect our transactions. We condemn all forms of money laundering, so we are committed to do business with partners involved in legitimate business activities with funds derived from legitimate sources.
    3. All employees are obliged to follow appropriate security measures, and they should treat company property, whether material or intangible, with respect and shouldn’t misuse company assets or use it carelessly.
12. TERMINATION
    1. Employees who wish to resign voluntarily should provide in advance [INSERT NOTICE PERIOD FOR RESIGNATION] written notice to their supervisor and HR.
    2. In some cases, employment may be terminated by Company due to reasons such as poor performance, violation of company policies, or changes in business needs. Employees will be informed of the reason for termination, and the process will be conducted in accordance with applicable laws.
    3. Employees are responsible for returning all company property, including access cards, keys, equipment, and any confidential or proprietary information, upon termination.
13. PRIVACY, PERSONAL DATA PROTECTION
    1. We respect employees' privacy, and we acknowledge customers, employees and other natural persons’ need to feel confident that their personal data is processed appropriately and for a legitimate business purpose. We are committed to comply with all personal data protection laws. We only acquire and keep personal information that is necessary, and we give proper information on these activities to data owners. We implement proper security measures to assure confidentiality, integrity and availability of personal information.
14. CHANGES TO THE POLICY
    1. We reserve the right to update and make changes to this policy from time to time based on the working conditions of the Company. The Company on updating this policy will inform the members of the Company.
15. FURTHER INFORMATION
    1. For any queries or further Information regarding our Company or about this Policy, the concerned person can contact us through email [INSERT COMPANY’S EMAIL ADDRESS]
16. ACKNOWLEDGEMENT
    1. We expect all employees to adhere to this policy of the Company. The Company will apply this policy consistently and fairly to ensure a harmonious and productive workplace for all.
    2. By signing below, you acknowledge that you have carefully read and understood the terms and contents of this policy.
    3. You acknowledge that you will follow the set guidelines of this policy as well as of the Company and failure to do so; the Company can take required action against such person.

COMPANY                    

[INSERT COMPANY’S NAME]

Authorized Signature

Print Name and Title

[INSERT SIGNING AUTHORITY AND DESIGNATION]